Corinium Language Associates Data Protection Privacy Notice
Why do we collect your personal information?
We are retained by organisations to identify and place individuals into new employment opportunities. We have identified you as an individual who could be of interest to our clients.
We take your privacy very seriously and, in order for us to keep you informed about relevant opportunities, we request to hold your personal data. If you do not allow us to do this, we could be legally obliged to remove you from our database and can no longer put you forward for such opportunities.
What information do we collect?
Typically, we collect your current and previous employers, and details of your work, skills and experiences, education and qualifications.
We will then store pertinent details of our relationship which could include elements such as records of interviews, opportunities we have put you forward for, information you have provided to us such as a CV/résumé and copies of correspondence. It is worth noting that we are legally obligated to keep much of this data.
We may store further information where we have placed you or you have been employed by us, which could include start and end dates, pay history, company details and bank details.
It is unlikely we will require or process any data which would be categorised as ‘special’ under the relevant data protection legislation but should we need to do so we would contact you and get your explicit consent to do so.
What will we do with your personal information?
We will hold your personal data:
- to be able to place you to the most suitable position according to your background and experience
- and may use it to contact you to discuss the opportunity
- and may use it for the fulfilment and ongoing management of a contract where we have placed or hired you
- and may use it for the purpose of identification
- to comply with our legal and regulatory obligations
Who will we share your personal information with?
We will only put you forward to a job after contacting you about it and gaining your consent to be put forward.
We will only make your personal information visible to the organisations we are working with when you are put forward for an opportunity or where required for the fulfilment and ongoing management of a contract, for example where we have placed or hired you.
We may also disclose your personal information to third parties in the following circumstances:
- We use 3rd parties for running some of our business processes. An example of this might be that we have our emails or our database hosted in the Cloud. Whilst these Cloud providers would not typically have direct access to your information, storage is considered as ‘processing’ under the relevant data protection legislation. Similarly, as an example, if we have employed you directly we would need to send your data as required by law to local tax authorities;
- If we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
Using your information to keep in touch with you
In addition to our typical processing we may use the information we hold about you in order to contact you in the following circumstances:
- To advise you of changes to our terms
- To advise you of any security concerns
- Where permitted by law
How long do we hold it for?
We will hold your data for no longer than 3 years before seeking confirmation that you are happy for us to continue to hold your data (based on “legitimate interest”). If we have placed you either with one of our clients or you have been employed directly by us, or have a contract with us, we are required by law to hold your data for 7 years (this is held under a legal or contractual basis). Under employment agency record keeping rules, we are also legally obligated to keep data for at least one year after we record your information, or we complete any work-seeking activities for you.
Secure collection and storing of your information
All information that you provide to us, or we collect about you, is stored on our secure servers. We understand that this includes confidential information and we have put in place a range of suitable physical, electronic and managerial procedures to safeguard and secure your information.
Our staff have the minimum required access to your data, and are trained to ensure that it is protected, and kept secure. We treat the information as confidential and will not let your employer know if you contact us.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to us; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We do not store your information for longer than is necessary to provide the service, and to ensure that we have appropriate auditable records for business purposes.
Automated Decision Making
Every CV and email that is sent to us is read by a real person, but we do use semi-automated tools to help us search CVs and assist in the skilling, but this is never completely automated and is always reviewed by a human.
You have the right to request from us access to your own personal information. This is sometimes known as a ‘Subject Access Request’.
- Additionally, you have the right to request from us:
- that any inaccurate information we hold about you is corrected
- that information about you is deleted in certain situations
- that we stop using your personal information for certain purposes
- that your member profile is provided to you in a portable format
- that decisions about you are not made by wholly automated means (we don’t do this anyway).
Many of the rights listed above are limited to certain defined circumstances and we may not always be able to comply with your request. We will tell you if this is the case.
If you choose to make a request to us to exercise any of these rights, we will aim to respond to you as soon as we reasonably can but no later than one month. We will not charge a fee for dealing with any reasonable request.
If you are unhappy with how we are using your personal information or if you wish to complain about how we have handled a request, then please contact the general manager responsible for data protection (details below) and we will try to resolve your concerns.
You also have the right to complain to your local Data Protection Authority. In the UK this is the Information commissioner and their website is: https://ico.org.uk/
Law and Jurisdiction
This privacy information notice is subject to the laws of England, and the non-exclusive jurisdiction of the English Courts. If you are domiciled in Scotland, Wales or Northern Ireland it can be enforced in your local court system.
Get in touch
firstname.lastname@example.org for all Subject Access Requests and questions about this policy.
General Manager: Alex White, Tel: 01285 886330, 20A Dyer Street, Cirencester, Gloucestershire. GL7 2PF.